Cost management

Contents

Costs

Cost management allows users to estimate the costs of resources used in a project. In order to manage costs, the following entities have to be determined:

Managing hour types worked

Users need to carry out the following steps to register hour types worked:

  • Select "Manage hour types worked" on the "Administration" menu.
  • The program shows a list of existing hour types.
images/hour-type-list.png

Hour type list

  • Click "Edit" or "Create".
  • The program shows an hour type editing form.
images/hour-type-edit.png

Editing hour types

  • Users can enter or change:

    • The hour type name.
    • The hour type code.
    • The default rate.
    • Hour type activation/de-activation.
  • Click "Save" or "Save and continue".

Cost categories

Users need to carry out the following steps to register cost categories:

  • Select "Manage cost categories" on the "Administration" menu.
  • The program shows a list of existing categories.
images/category-cost-list.png

Cost category list

  • Click "Edit" or "Create" button.
  • The program shows a cost category editing form.
images/category-cost-edit.png

Editing cost categories

  • Users enter or change:

    • The name of the cost category.

    • The activation/de-activation of the hour type.

    • The list of hour types included in the category. All hour types have the following fields:

      • Hour type: Choose one of the existing hour types on the system. If none exist, an hour type has to be created (this process is explained in the previous subsection).
      • Start and finish date (the latter is optional) for the period that applies to the cost category.
      • Hourly rate for this specific category
  • Click "Save" or "Save and continue".

The assignment of cost categories to resources is described in the chapter on resources. Go to the "Resources" section.