Institutional repository

Help

 

Explore the repository

 

Explore the repository

 

General information

The UOC institutional repository provides open access to digital publications produced by the UOC community in the course of its research, teaching and management activities.

For further information: About the repository.

Uploading documents

Documents are uploaded to the repository by the authors, who assume responsibility for authorship and ensure no rights regarding use of the document are infringed.

 

Browsing

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Browse by

This option allows you to view a listing of content in a specific order:

It is also possible to select the options AUTHOR(S), TITLE, PUBLICATION DATE and SUBJECTS in the specific page for particular communities, sub-communities or collections using the corresponding tabs.

Botones lista

This will show only the items referring to the selected sub-community or collection.

Search by subject area

If you want documents on a specific subject:

In the lower left part of the screen you will see a tree diagram showing UOC theme areas. Here you can select one or several areas or sub-categories and retrieve all the corresponding documents, including course modules, doctoral dissertations, end-of-course projects, articles, conference papers, etc.

To call up the sub-categories click on +. To select an area or sub-category click in the box to tick it as selected tick box. You can search in as many areas or sub-categories as you wish; once selected, click on SEARCH.

Search

Communities, sub-communities and collections

The repository content is organized according to communities or the areas reflecting the main activities of the university: research, academics and institutional. The communities are organized in terms of faculty, thematic or organizational areas according to their own needs.

Each community can have an unlimited number of sub-communities and collections. Each collection, in turn, can be composed of an unlimited number of documents.

Each collection has its own entry page showing information, content, usage statistics, information on the latest uploads and on the possibility of subscribing to receive alerts about new documents included in each of the communities, sub-communities or collections via RSS, or each of the collections via email alerts.

 

Search

Simple search

The repository search box is located just below the title in the upper left part of the home page.

Simple search

To restrict the search to a specific community or collection, you need to click on the search tab in the page for the community or collection.

Search within a community

 

Some search tips:

General search. The system will search for any word entered in the search box in the fields TITLE, AUTHOR, SUBJECT, ABSTRACT, COLLECTION and IDENTIFIER for each document.

Truncation. Adding an asterisk (*) to the stem in a search will show all the words starting with this stem, e.g., cult* will call up culture, cultural, culturally.

Phrase search. To search for a phrase consisting of more than one word, include the words in quotation marks, e.g., “information society”.

Boolean search. Boolean operators can be used to find documents containing more than one search term:

To broaden the search results:

To exclude documents containing unwanted words or phrases:

The use of parenthesis is recommended to sort words into groups and combine different Boolean operators, e.g., (socialization OR culture) AND (culture)

 

Advanced search

The advanced search options allow you to specify the search fields and combine terms using the Boolean AND, OR and NOT operators.

The search can be restricted to a selected community. If you want the search to be conducted on the content of the O2 institutional repository, leave the first Search box on its default All of Repository setting.

Advanced search

Next, in the SEARCH TYPE column, choose the field in which to search (AUTHOR, TITLE, SUBJECT, ABSTRACT, COLLECTION, etc.) and enter the word or phrase in the SEARCH column. To combine terms, select a Boolean operator in the first column.

Select the Peer Reviewed checkbox to limit the search to peer-reviewed research documents.

Note: The search boxes must be used in order. If the first one is left blank, the search will not be launched.

 

Keyword or subject search

A controlled vocabulary is a set of terms that make up a dictionary of descriptors for specific types of materials. Using this option for the search produces more precise results. 

The search can be conducted in different ways:

Subject search

The results can be listed in ascending or descending order and the number of results per page can be indicated (20, the default number of results, is recommended).

 

User options

Register

There is no need to register if you are a user of the UOC Virtual Campus as you can access the repository using the same user name and password.  

You need to register if:

If this is the case, to register for the first time:

 

My repository

MY REPOSITORY is a personal page for each registered UOC repository and Virtual Campus user.

Options available to users in this section:

 

Value-added services

What's new

If you want to be kept up to date with the new documents deposited in the UOC’s institutional repository, we offer various options for finding out or for receiving alerts:

Subscribing to email alerts

As a UOC repository user you can sign up to receive email alerts about new documents uploaded to specific collections. 

You can sign up for alerts for as many collections as you wish. To do so, follow these steps:

What is an RSS feed? What is content syndication?

An XML file associated with a website offers an unformatted version of content that is generated automatically.

This file, called a ‘feed’, is updated every time there is some change in the website content, whether in a specific page or section.

These two features of the RSS mean that users can keep track of updates to a website without having to visit it, thanks to a feed reader or aggregator. This tracking process is known as content syndication.

RSS readers and aggregators

An RSS reader or aggregator is useful in two ways: it enables the user to read new content without visiting the website and it alerts the user regarding new information waiting to be read.

The latest versions of the main browsers allow RSS feeds to be added without any need for additional software.

The latest versions of the main browsers allow RSS feeds to be added. First try electing the RSS 1.0 or RSS 2.0 icon from the menu on the right side of the home page or from the lower part of the display for communities or collections.

RSS

If your browser does not support dynamic markers, you can use a content aggregator such as Google Reader (although there are many others available on the web). For Google Reader, the steps are as follows: 

  1. Go the UOC repository home page and select RSS 2.0 (in the menu on the right).
  2. An RSS channel page is displayed in XML format. Select and copy the entire URL from the browser address bar.
  3. Sign up for Google Reader (http://www.google.com/reader/). If you have a Google or Gmail account, you can use your Google user name and password.
  4. Click on the ADD A SUBSCRIPTION link at the top left side of the screen (with a green background).
  5. Paste in the URL of the RSS feed copied and click on ADD.

Follow the procedure outlined above, but instead of the repository home page, start in the home page of the community or sub-community to which you want to subscribe.

Citations and impact

Owing to the lack of coverage of the ISI and ISI JCR databases in certain linguistic and subject areas, the UOC's institutional repository incorporates other tools for evaluating the journal publications by author, research group, etc., and includes information on the citations received by the journals published by the UOC.

ISCD (MIAR)

This option offers information on the Índice Combinado de Distribución Secundaria (Combined Citing Index, ICDS) for the articles from the journals included in the Matriu d’Informació per a l’Avaluació de Revistes (Journal Assessment Information Matrix, MIAR), next to the information about the journal's ISSN, provided the journal is indexed in this database.

MIAR button

MIAR is a database developed by the Library Science and Documentation Department of the University of Barcelona. It contains information for the identification and assessment of journals in the field of social and human sciences and also collects extremely useful information for rating and comparing Catalan and Spanish journals on an international level. It is conceived as a assistance tool for agencies carrying out research assessment tasks. For example, it is taken into account by the Agència de Gestió d'Ajuts Universitaris i de Recerca (University and Research Grants Management Agency, AGAUR) when drawing up the CARHUS classification of science journals in Social and Human Sciences used for their research assessment and funding.

The UOC’s institutional repository includes MIAR’s ICDS index and a link to the journal’s record which shows:

IN-RECS/IN-RECJ

The following button is displayed for journals indexed in the IN-RECS or IN-RECJ databases. Click on it to access up-to-date information on a journal's impact index.

INRECS/INRECJ BUTTON

IN-RECS and IN-RECJ are bibliometric indexes created by the "Science and Scientific Communication Evaluation" research group of the University of Granada. An inventory of bibliographic citations is used to provide statistical information to determine the scientific relevance, influence and impact of Spanish journals in the fields of the social (IN-RECS) and legal sciences (IN-RECJ). This allows us to find out, on an individual basis, the bibliographic citations received by works published in Spanish scientific journals, which reveals the actual impact of these publications in their knowledge fields. They also provide information on authors who publish in Spanish journals and the most-cited institutions in each area.

SCImago – SCOPUS

The SCImago widget has also been incorporated to show information on the impact of the scientific journals extracted from the Scopus® (Elsevier B.V.) databases. The indicators displayed can be used to assess and analyse the journal ranking in a given field of knowledge.

SCIMAGO button

Up-to-date data on the following indicators are displayed:

Usage statistics

The UOC’s institutional repository includes usage statistics to inform research groups, authors, etc. on the views and downloads of the repository documents.

To view them, just click on the VIEW STATISTICS button at the bottom of the communities, collections and documents page. The information that is displayed at each level is:

Recommend this document

The Recommend This Document link lets you send a recommendation by email containing the permanent link to view the document's details and download it.

A form will open that you must complete with at least the recipient's email.

Web 2.0: Send to Twitter, Facebook, Delicious...

For all the records in the Repository, the following icons appear below the file(s):

Facebook, Twitter, Add

Thanks to the Add-this, tool, you can bookmark or share repository documents on your social networks (Facebook, Twitter, Delicious...). In addition, authors can see how many times their documents have been shared on these networks. Click on the Facebook or Twitter icon to share with your contacts. Click on the Share icon to send it to other social networks.

RefWorks button

RefWorks button

The RefWorks button allows you to export the bibliographic reference to the RefWorks Web-based bibliography and database manager. For more details on this application, which is available to all members of the UOC community, see the information and tutorial on the Library website.

By clicking on the button, a page will open in which you need to log in with your RefWorks username and password or register if you have not previously done so.

Handle

As soon as a document is published in the UOC’s institutional repository, it is assigned a unique permanent identifier, which is called a Handle, the aim of which is to ensure the long-term identification and conservation of all the documents included in the repository. Unlike most URLs, this identifier does not change if the system migrates to a new software or when changes are made to it. Because of this, you can use it securely to link it and quote it in publications or in other media.

The Handle System is administered by the Corporation for National Research Initiatives (CNRI), a not-for-profit organisation that fosters and promotes research in the public interest.

Full-text search

We have activated the full-text search option, which allows you to search within the text of the documents available in the O2 repository either from the simple search box or from the "Keyword" option in the advanced search dropdown menu.

Search the published article (TXT)

TheSFX button (txt) button is for finding a document using the library's electronic resource search tool and:

Most of these services are only available to UOC users logged into the Virtual Campus.

 

About the repository

 

What is it and what does it contain?

The UOC’s institutional repository is the portal for collecting, disseminating and preserving the open-access digital publications produced by members of the UOC as part of their research, teaching and management work. It includes articles, papers, teaching materials, final degree projects, doctoral theses, etc. for the purpose of collecting, preserving and organising the UOC’s scientific output and its institutional memory and, in particular, disseminating it, thus making it more visible and increasing its impact.

Institutional repositories: definition

An institutional repository, according to the definition by Crow (2002) for the Scholarly Publishing & Academic Resources Coalition (SPARC) in The Case for Institutional Repositories: A SPARC Position Paper:

«is a digital archive of the intellectual product created by the faculty, research staff, and students of an institution and accessible to end users both within and outside of the institution, with few if any barriers to access. In other words, the content of an institutional repository is:

Content of the UOC’s institutional repository

The UOC’s institutional repository includes journal articles, pre-prints, papers and conference proceedings, research reports, working papers, open educational resources, teaching materials, final degree projects, doctoral theses, UOC annual reports, inaugural lectures, etc.

To help users find the information contained, it is structured into three sections, one each for the academic, research and management communities.

Repository objectives

The main aims of the repository are:

Further information

This project is coordinated by the UOC Virtual Library, using the open-source software DSpace developed by the Massachusetts Institute of Technology (MIT) and Hewlett Packard (HP).

If you have any questions or require more information about the UOC’s institutional repository, please contact The Library replies.

 

Cooperative repositories

Repositories in which the Library participates

The UOC Virtual Library has been taking an active part in the open-access digital repositories coordinated by the Consorci de Biblioteques Universitàries de Catalunya (Consortium of Academic Libraries of Catalonia, CBUC) and the Centre de Supercomputació de Catalunya (Catalan Supercomputing Centre, CESCA) since 2001. These bodies were set up for the purpose of disseminating and making the intellectual output of Catalan universities more visible.

The UOC Library is also involved in the Line 2 (REBIUN in the field of research) of the REBIUN Strategic Plan 2007-2010, set up by the Red de Bibliotecas Universitarias Españolas (Spanish University Library Network), and in coordinating and leading the RECOLECTA Portal Project in cooperation with the Fundación Española para la Ciencia y la Tecnología (Spanish Foundation for Science and Technology, FECyT).

Other collective repositories

To disseminate the UOC’s intellectual output, the UOC’s institutional repository is OAI-PMH compliant to ensure that it can be harvested by other collective repositories, such as:

How to locate a repository

Are you looking for a repository on a specific subject? Do you want to know whether a university or any other body has an institutional repository?

In order to answer these questions you can take a look in a repository directory, such as:

 

How to publish


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Any member of the UOC community (researchers, lecturers, management staff, students, etc.) may deposit documents in the repository with different permissions depending on their profile. All the documents entered in the repository follow a review process by the Virtual Library before their final publication.

Documents produced on the basis of University research work need not be entered into the repository. Instead the references have to be entered directly into the GIR tool, the UOC's research assessment tool and lecturer accreditation. For further information on how to deposit your publications included in the GIR, please see the Guide to depositing research materials in the O2, the UOC's institutional repository.

Log in

If you are a member of the UOC community and you want to publish materials in the repository, click on the Publish button and enter through Virtual Campus, using the username and password you use to access the UOC Virtual Campus.

Publish button

You can also access it using the Login option in the top right of the homepage header.

Once you are logged in, click on the Start a New Submission button. And just follow the steps stated below.

Deposit: Choose collection

Select the collection to which you want to submit the document from the drop-down menu and click on Next.

Next

If you access from a specific collection, you can submit the document directly by clicking on the Submit to This Collection option.

Deposit: Describe this item

During the submission process, you can go back to any of the screens and change or revise your entry without losing any data. To do this, click on any of the buttons in the top bar of the page.

progress bar image

You should enter the descriptive data of the document on this screen. Remember that this information will allow users to retrieve your document using the search engines, so we recommend that you fill in all the data applicable to the document.

The data displayed differ depending on the document type.

Some recommendations for filling in the data gaps are shown bellow. The mandatory data are shown in orange –if you do not fill in any of these data the system will warn you, and you will not be able to continue with the submission process without this information, and you will be shown the information needed to proceed.

Author

Person responsible for creating the content of the document.

If there is more than one person responsible for the creation of the content of the document, please repeat the element as many times as is necessary in the same order as they appear in the document.

Author or student

Option only available in the Academics community.

Please enter full names to avoid confusion between people with similar names.

Other authors

Person, institution, couse, department, research group or project responsible for making contributions to the content of the resource: co-authors, collaborators, supervisors, departments or services.

Follow the same criterion as for the main authors.

Title

Title of the document : subtitle

The title should be written exactly as in the document. Under no circumstances should articles be placed after.

Keywords

Subject of the document's content in free language.

Enter the most relevant keywords that describe the contents of the resource, always writing the first letter of each entry in upper case.

Publication date

Please, enter the publication or distribution date of the document.

You must at least fill in an approximate year. If you do not know the publication month or day, you do not need to enter these data.

Publisher

Institution responsible for the publication or distribution of the document.

If there is more than one publisher, repeat the element as many times as is necessary.

Series/Report No.

Name and issue of the journal or collection of which the document is a part, if appropriate.

For communications or papers presented at congresses, conferences, etc., the name and number must be included.

Document type

This information is usually already filled in, if not please select a document type from the list.

If you want to select more than one document type, just hold down the Control button and click on the types to be included.

Brief explanation of the types:
Notes. Applied to teaching materials: teaching modules, notes, etc.
Article. Independent text published in a journal, serial or periodical publication.
Chapter or part of book. Part or chapter of a book (digitalised) or e-book.
Lecture. Talks, public lectures on a scientific topic, presentations, workshops, seminars, conferences, symposia, round tables, debates, etc.
Exercise/Problem. Applied to teaching materials: work material for students (problems, exercises, etc.).
Examination. Applied to teaching materials: useful material for student assessment: exams, tests, questionnaires, etc.
Research report. Report on research results.
Internal report. All in-house reports: management reports, honoris causa investitures, inaugural lectures, etc.
Book. Printed reproduction of a work on sheets of paper gathered in leaves forming a whole (digitalised) or e-book.
Thesis. Doctoral theses.
Research work, paper. Working papers, unpublished articles, etc.
Bachelor thesis or Final degree project.
Master thesis. Master’s thesis or dissertation.

Language

Language of the main content of the document.

Please, select the language from the scroll-down menu. If the document is translated into more than one language, it should be entered as many times as is necessary as though it were a different document.

Abstract

If the document includes a summary, abstract, introduction, etc., it is preferable that you use this as it appears in the document.

If you complete the summary in the three languages of the repository (Catalan, Spanish and English), although it is not necessary, you increase the retrievability of your document.

You can leave the submission at any time, saving the changes made or deleting them by clicking on the Cancel/Save button at the bottom of the screen.

Once you have completed the most important data, click on the Next button.

Previous, Next, Cancel/Save

Deposit: Upload a file

upload

Here you can attach the file or files to be uploaded to the repository.

If you click on Browse or on the Document File box, a new window will appear where you will be able to find and select the file.

If you want to upload more than one file, please give a brief description of the content of each one (i.e. software, pictures, etc.) and click on the Next button to continue.

The system then confirms whether the file has been uploaded correctly and gives you the option to Add another file or to continue (Next), while allowing you to go back to the previous page and cancel or save the data.

Next, Cancel/Save

If the file cannot be uploaded correctly, the system will let you know and give you the option to Retry upload.

Deposit: check

At this stage, you can review the data entered and correct them if necessary, as well as add or delete a file.

You also have to assign a license to your document. The available licences, and a link to the full text, are:

Document publishing licenses

Software licenses

By default, the more restrictive option is selected (Creative Commons by-nc-nd 3.0). If you have any doubts, see the Information for authors section.

In addition, and in order for the UOC's institutional repository to reproduce and publish your work online, you have to agree with the terms of the repository license. You must accept by clicking on I grant the license.

Deposit: Submission Complete!

When you see this screen, your submission has been successfully deposited in the UOC repository.

Your submission will be reviewed by the Virtual Library, the data entered will be checked and the description of the document information will be enriched before being published in the repository. As soon as the document is published, you will get an e-mail notification, which will contain the document’s handle. If for some reason there is any problem with your submission (e.g. the uploaded file does not match the document described), the submission will be rejected and you will be sent an e-mail so that you can make the necessary changes and resend it.

You can check the status of your submission at any time via the My repository link.

Handles

As soon as your document has been published on the UOC institutional repository, you will be assigned a permanent URL registered with the Handle system. Unlike most URLs, this identifier will not change if the system migrates to new software or when changes are made to the system. This means you can use it to link to, quote in publications or other media, etc.

The Handle System is administered by the Corporation for National Research Initiatives (CNRI), an entrepreneurial organisation that fosters and promotes research for the public interest.

 

Information for authors

 

Open Access

Institutional repositories are part of the paradigm shift arising from the Open Access (OA) movement in scientific communication, promoting free access to scientific, technical and academic literature and increasing the impact of the work conducted and the visibility of the research performed by individuals and academic and scientific institutions.

The open-access concept is not new: in the late 19th century prominent scientists such as Pierre and Marie Curie, Wilhelm Röntgen or J.C. Bose dismissed the idea of limiting access to their discoveries, citing ethical grounds and a desire to disclose their knowledge to the entire scientific community. However, the declarations on which OA is based are far more recent. There are three main declarations: the Budapest Open Access Initiative (2001), the Bethesda Statement on Open Access Publishing (2003) and the Berlin Declaration (2003).

An Open Educational Resources (OER) movement has also emerged in higher education, as well as in primary and secondary education, which makes it possible for teaching materials to be shared freely and openly by educators, students and self-learners, and used and reused for teaching and learning purposes.

 

The UOC's Open Access institutional policy

As specified in the UOC's Open Access institutional policy, also known as the UOC's Open Access institutional mandate:

UOC Open Access institutional mandate 1/2

UOC Open Access institutional mandate 2/2

See the full text here http://hdl.handle.net/10609/4966.

 

Why should I engage in open-access depositing?

Increase the impact of your publications

Several studies have shown that open-access publications are more often cited than paper or toll publications, by a percentage which may vary significantly depending on the area of knowledge. For more information about this, please see the comparative study of Alma Swan The Open Access citation advantage: Studies and results to date.

Swan, 2010 citation advantage per field

Protect your rights

As authors, it is highly advisable to retain the rights of use of your publications to make copies and derived works, to distribute them for teaching, in conferences, etc.

Under any legislative system (except in the USA), copyright belongs to the author of the work as the person who created it. Moral content rights cannot be waived and are inalienable. Authors can only transfer rights of use or financial rights to third parties. This notwithstanding, some traditional scientific journal publishers ask the authors to waive many of the rights of use of their articles.

How can I retain the rights of use over my work?

To maintain the rights of use over your publication and enable you to make copies, distribute them and produce derived works, we offer the Scholar's Copyright Addendum Engine by Science Commons which generates a PDF document to attach to editorial copyright agreements, a legally-valid tool which ensures that you can retain specific rights.

What can I deposit in the UOC's institutional repository?

Authors can archive their works, whether unpublished (pre-prints, working papers, seminars, etc.) or published (journal articles, papers and conference proceedings, etc.), in the UOC's institutional repository.

Unpublished works

If you wish to deposit an unpublished work in the institutional repository, you just have to authorise the UOC to reproduce and disseminate the document through the repository. To do so, simply accept the terms and conditions of:

The terms and conditions of any of these license agreements allow the work to be published at a later date in a journal, editorial, etc., since – as authors – you retain all the rights over your work. However, some publishers only publish works which have not been disseminated earlier. Therefore, we recommend you find out in advance about the policy of the publishers you wish to publish your work with. For further information on scientific journal publishing policies, you can see the following databases:

Works already published

If you wish to deposit a work which has already been published, you need to know the terms and conditions under which the copyright has been transferred before including it in the UOC's institutional repository. Although many publishers allow the dissemination of the pre-print (the draft text, prior to revision) in institutional repositories, others do not.

If in doubt, you can find out about the copyright and self-archiving policies of the scientific journal on the websites listed above and see SHERPA/RoMEO for international journals and Dulcinea for the Spanish ones.

If you do not have the rights to disseminate your work in the institutional repository, you need to request permission from the publisher.

As a result, it is much easier to negotiate the rights prior to publication

Further information

For more information you can read:

 

Frequently asked questions (FAQ)